From Paper Trails to Performance at Paul Sadlon Motors

image of Paul Sadlon Motors logo

After years of paper processes and wasted time, the switch to Advanced Service reduced walking and waiting, providing real-time visibility into recommendations and upsells.

Dealership
Paul Sadlon Motors, ON
Contact
Karen Way, Fixed Operations Manager

The Problem

When I started at the dealership, the service department ran the way many shops used to; mostly on paper. Technicians wrote estimates by hand, walked to parts, waited in line, and then walked them back to the advisor for approval. There was a lot of movement and a lot of wasted time. I relied on my experience to know which maintenance was due, wrote down what customers needed, and sometimes called them weeks later to follow up. Notes were typed into profiles, but there was no real way to track declined services or ensure consistency across the team.
Even though the shop was busy, efficiency was a constant struggle. Technicians were spending more time walking and waiting than working, and advisors had to juggle multiple paper trails to keep track of opportunities. It was clear we needed a better system to manage workflow, communication, and follow-ups.

“Advanced Service gives us structure and visibility to operate efficiently instead of reactively.”

Solutions Used


The Solution

When we implemented Advanced Service, the first thing I noticed was how much calmer and more organized the shop became. Paper estimates were gone, and technicians could stay in the shop, while continuing to work. They could send estimates instantly without walking to parts or waiting for approvals.
Advisors received notifications in real time, and our BDC team could now see R&Ds, upsells, and service history immediately. When a customer called, anyone could access the vehicle’s record, see what was needed, and act right away. Tasks that used to take hours and multiple steps could now be handled in minutes.
Everyone quickly adapted. Even the most resistant technicians now use the system consistently. Workflows are streamlined, communication is clear, and efficiency has improved across the entire department.
By eliminating wasted time and giving the team clear visibility into every service opportunity, we’ve been able to operate more effectively, make better use of our resources, and focus on delivering results rather than managing paperwork.

“With Advanced Service, there’s no papers flying all over the place. The techs are in their bays, working.”

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